Patient Intake
Online and tablet-friendly intake; insurance card capture; eligibility runs in real time.
For DME Distributors
Bring us your patients. We do everything else.
Refer patients to CircuLife and the CircuCore360 operations platform handles everything — device fulfillment, patient comms, billing, claims, follow-up, recalls. Your team focuses on relationships; ours runs the machine.
- 5Endpoints of regulatory handoff
- 13-moCMS rental tracked end-to-end
- FedExIntegrated fulfillment
- $0Platform cost to you
Why distributors choose CircuCore
You bring the relationships.We bring the operation.
Your sales team is built for human connections, not claim forms. Hand us a patient referral and CircuCore360 takes over — intake, fulfillment, billing, follow-up, and regulatory reporting. You stay focused on what grows your business.
Inside CircuCore360
An end-to-end DME operations platform — included with every device.
Nine integrated systems running in the background of every case. CircuCore360 isn’t a software license — it’s a fully-staffed operations team and platform working on your behalf.
Benefits & Authorization
Coverage check, prior auth tracking, eligibility flags routed to your team only when human review is needed.
Onboarding Comms
Branded SMS + email sequences keep patients moving through the funnel without your staff dialing.
Fulfillment & Logistics
FedEx integrated. Devices ship from CircuCore. Tracking + delivery confirmation flow back automatically.
Fitting & Training
Scheduling and training delivery handled by the CircuCore clinical team. Records flow into the patient case.
Adherence Monitoring
Automated check-ins capture daily use and symptom feedback. Flags surface in your dashboard if a case is going sideways.
Billing & Claims
Claims submitted, payments posted, denials worked. CMS 13-month capped rental tracked end-to-end.
Commissions & Reporting
Revenue split or admin-fee accounting calculated automatically. Statements ready every cycle.
Safety, Recall, PMS
Recall notices, complaint escalation, post-market surveillance handled with full regulatory audit trail.
How a case flows
From referral to revenue — five clean stages.
- 1
Case Intake
Patient info, insurance, diagnosis, risk assessment.
- 2
Order & Fulfillment
Device picked, FedEx shipped, delivered.
- 3
Billing Packet
Documents assembled, claims submitted to payer.
- 4
Claims & Reconciliation
13-month rental tracked, payments matched.
- 5
Commissions & Reporting
Revenue split posted, statement ready.
Self-pay cases skip steps 3-4. Every transition is timestamped, audited, and visible to you in real time.
Pick your model
Three commercial tiers. Same device. Same platform.
Whatever your team is built for — full-service, hybrid, or wholesale — there’s a structure that fits.
Tier
Service
We run the entire operation. You refer patients. We handle intake → billing → follow-up. Revenue split paid quarterly.
Best for
Clinics, surgeons, mobile DME, sales orgs without back-office.
- Full-service patient operations
- Insurance billing & claims
- Branded patient comms
- Quarterly revenue statement
- $0 platform fee
Tier
Admin
You handle patient relationships and intake. We provide the device, the platform, and pay-per-fulfilled-case admin support.
Best for
Established DMEs with their own ops teams.
- Device fulfillment
- CircuCore360 case management
- Fixed admin fee per case
- You bill payers
- $0 platform fee
Tier
Wholesale
Buy at cost + markup. Run your own operation. Use CircuCore360 for inventory and post-market reporting only.
Best for
Large national DMEs and group purchasing organizations.
- Cost + markup pricing
- Inventory and recall tracking
- Post-market reporting
- Volume discounts
- $0 platform fee
Built for medical device operations
Compliance is a feature.
CircuCore360 was architected from day one for medical device operations — not retrofitted from a generic CRM. Patient PHI is isolated to HIPAA-scoped infrastructure, kept separate from the manufacturer-side systems by design.
The two halves of the platform talk through a tightly-scoped 5-endpoint handoff API that carries only regulatory-minimum data. Every transition is audit-logged on both sides. No leaky integrations, no shadow copies of patient records.
Document control runs under an ISO 13485 + 21 CFR Part 820 (QMSR) framework with dual-signature approval on every controlled record. FedEx is the exclusive carrier — one chain of custody, one set of tracking primitives, one regulatory partner.
Standards & posture
- HIPAA-aligned data isolation
- ISO 13485-aligned QMS
- 21 CFR Part 820 (QMSR) framework
- 21 CFR Part 11-aligned electronic records
- Exclusive FedEx fulfillment
- Dual-signature document control
Distributor economics
Real ops cost — without the real ops bill.
No billing analyst
No intake coordinator
No fitter network
No claims rework team
Illustrative — actual savings depend on your current cost structure and tier selection.
Get started
Apply to partner with us.
Tell us a bit about your operation. A real human reaches out within 1-2 business days — no autoresponders, no SDR sequences.
- 1Intro call
A short conversation about your patient population, current ops, and the tier that fits.
- 2NDA + DMEPOS verification
Standard mutual NDA, plus verification of your DMEPOS accreditation and state licensure.
- 3Kickoff & onboarding
Executed agreement, kickoff call, and CircuCore360 onboarding within 2 weeks.
Or email us directly at partners@circucore.com.
Refer your patients. Run zero ops.
Free platform. Real ops team. One device that pays for itself in the operation it replaces.